ZA-Bateman is Looking for Contracts Administrator at Gauteng Full Time

• Assist in formulating and implementation of contract management methodologies, policies, procedures and best practices.
• Assist in aligning risk strategy with contract strategy.
• Maintain contract compliance assurance to minimize contractual risks to the company.
• Ensure alignment of contractual conditions in projects

• Receiving the Enquiry Requisition from the Project Contracts Manager
• Analysing the material and determining best Contracting strategy per Scope of Work.
• Assist Engineer in drawing up Preliminary & General schedule where and if necessary.
• Drawing up proposed bidders list from the Project Master list
• Preparing the enquiry document
• Issuing the inquiry
• Managing pre-bid clarifications
• Obtaining the quotations/tenders and managing the bid opening process
• Distributing copies of bids to Engineers
• Submitting a summary of the bids and recommendation to the Project Contracts Manager for approval.
• Finalising technical and commercial issues with Engineering and Planning co-ordinators
• Issuing regret letters to unsuccessful bidders.

Administer the contract finalisation by:

• Concluding negotiations with Contractors
• Securing necessary Bonds
• Securing necessary Insurance requirements
• Receiving the Purchase Requisition from the Project Contracts Manager
• Obtaining the approval of contract
• Concluding the contract
• Issuing the approved Contract to Contractor and internal disciplines and receiving signatory of Contracts

• Providing the post-contract correspondence or deliverables
• Managing change control
• Processing invoices against Contractual rates
• Preparing the documentation necessary for handling the request of claims (both payable and receivable) involving suppliers /contractors

• Finalising the contract document
• Ensuring all required technical documentation is received from each Contractor
• Ensuring that required commercial documentation has been submitted and outstanding monies paid in full obtaining payment reports and retention data from Project Accounts.
• Managing and finalising site queries for example – ensuring that all shortages, damages and any other claims have been settled and finalised.
• Issuing formal close-out letters to each Contractor and obtaining acknowledgement letters.
• Archiving all documentation per the archiving procedure.
• Writing a close-out report including highlights and lesson learnt in the project with regards to Procurement activities and then issue it to the Project Contracts Manager for inclusion into the overall report

• Analyse the potential risks of the contract with the client and brings before the presents to the Project Team any critical area to be kept under control.
• Support the Project team with regards to contractual problems
• Resolve contract payment disputes and confer with contractors and other divisions concerning contract payments and compliance.
• Provide effective communication by:
• Reporting status of project continuously
• Continuously liaising with project team.
• Actively promote the Company’s professional image, both

internally & externally

• Project Life cycle: knowledge of the main project phases
• Industry knowledge: Knowledge of the specific industry
• Technical Documentation: Ability to create, understand and communicate technical specification
• Commercial Principles: Understanding of contract types and of their main features
• Planning & Scheduling: Ability to plan using tools and methods
• Legislation & Standards: Knowledge of sector specific law e.g. Engineering, safety etc. and standard specifications e.g. Plant layout requirements etc.
• Quantity survey: Ability to interpret QS report
• Economical: Knowledge of economic fundamentals

• Grade 12
• Minimum 3 years Legal or Commercial degree or equivalent

• Minimum of 5 years proven experience within Projects / EPCM environment